#DifferentChoicesExhibitors

Terms and Conditions

Please review the terms and conditions carefully.

General Terms

The number of exhibitor booths available is limited. Interested exhibitors should book their spot as soon as possible. 

Early-bird deadline: September 17
Final booking deadline: October 20

Bookings are subject to confirmation of your exhibitor category.

Eligibility

Nonprofit pricing is limited to organizations with 501(c)(3) status. Educational programs must be accredited. Accredited alternative learning, gap year and PG year programs that serve students with disabilities are welcome to become exhibitors.

Small business pricing is reserved for businesses with annual  revenues of $1 million or less.

Reservations, Payment, Cancellations and Refunds

Interested exhibitors should reserve their booths as soon as possible. Exhibitors with reservations will receive an email when booking opens and will have the opportunity to book at a reduced (early-bird rate). Early-bird pricing will end no later than September 17, 2021.

If you cancel your booth reservation for any reason before that date (September 17, 2021), you will receive a full refund. If, after the early-bird rate ends, you cancel between September 24 and October  6, you will receive a 75% refund. If you cancel between October 7 and October 16, you will receive a 50% refund. We offer no refunds for any reason after October 16 except for cancellation by the organizers.

If the organizers cancel the event, all payments will be fully refunded within 30 days of cancelation. We will notify you by email if we cancel the event.

If your organization does not qualify to exhibit, we will notify you within 3 days and refund your payment.

To book a booth, you will need to complete the booking form and pay at the time of booking.

Different Choices/Schools for Children Inc. is not liable for any failure of the Brazen platform or an internet outage that affects your participation. Refund requests based on claims of technical outages are not available.

Fee Waivers

Thanks to a generous sponsor, we are able to offer a limited number of waivers to community colleges, HBCUs (Historically Black Colleges and Universities), Hispanic-serving and Native American-serving institutions, colleges and other organizations dedicated to serving BIPOC students. Six fee waivers are available on a first-come, first-serve basis. Email us for information.

Collaborative Promotion

After you book your booth, we will send you an email with two links. One will be for your booth log-in and another will be a form where you can upload content that we can use to promote your participation in the Fair. This will include your logo, a link relevant to our attendees, and a short (1-2 sentence) description of your organization or company.

We encourage you to respond as soon as possible so that we can provide the most value to you. We’ll let you know as soon as your information goes live on our directory.

We will promote your participation on Instagram, Facebook and Twitter. Please follow us and re-post all postings about your institution.

Exhibitors agree to promote their participation in Different Choices 2021 on their social media platforms, including Instagram, Facebook, Twitter, LinkedIn, and any other that may be appropriate. We request that you post no fewer than 2x in September and 2x in October before October 23th. We expect that you will also want to post during the Fair. 

Participation and Fair Activities

Different Choices 2021 exhibitors may not offer promotional giveaways. This is best practice as established by the National Association of College Admissions Counselors. Giveaways are not best practice in transition fairs for students.

The Fair producers will give away a small number of donated items to registered attendees selected randomly before and during the Fair. These items are selected by the Different Choices 2021 team. Please email us at exhibitorsupport@differentchoices.org if you have questions.

Booth Management

You must set up your virtual booth and register your booth representative before October 17, 2021. 

Please review your virtual booth for broken links, typos and other errors in advance. If you need assistance, please let us know. We are not responsible for errors. Please review your links and content carefully.

Booth Representatives

Each exhibitor booth is allowed one “booth administrator” and one “representative.” The booth administrator receives and manages all administrative requests. The representative is the individual who will interact with visitors via chat.

Exhibitors are strongly encouraged to schedule some live chat availability each day and include the schedule on your booth homepage.

Live Video Broadcast Info Sessions

Live Video Broadcast information sessions require an additional fee. If you have not purchased a Live Video Broadcast option and decide you want to avail your self of this service this, please let us know as soon as possible. Live Broadcast slots have limited availability.

We provide tech support for all exhibitors who have purchased live broadcast info sessions as well as a rehearsal for your team. The additional fee we charge for these sessions allows us to provide support staff.

Live Video Broadcasts must be scheduled in advance. Please book your slots early for the best times. You may schedule 2 live presentations. Each slot is limited to 15 minutes. You may have up to 3 presenters participating live. 

We urge you to choose to schedule two slots so that attendees will have choices. Please note multiple presentations may occasionally be booked in the same period depending on preferences. Please ask for more information when scheduling.

Your host will email you a recording of your presentation after your session.

Refunds of additional fees for info sessions are not available after Oct 16th.

Reports

A number of reports are available for download on the Brazen platform. Log in to your booth to access reports. Different Choices 2021 will also provide a summary report about 45 days following the event.

Zero Tolerance

Different Choices 2021 is intended to be a safe and welcoming experience for all. We have a zero-tolerance policy with regard to bullying or harassment of Fair attendees. We take all reports extremely seriously and may suspend exhibitors and other attendees from this event and all future events.

If you experience or observe harassment of any kind, please inform Nina Fiore at exhibitorsupport@differentchoices OR 781.369.9971‬ as soon as possible so we can take action.

Hours of Operation

The Fair is live from October 26, 2021, at 3:00 p.m. ET to October 30, 2021, 3:00 p.m. ET. Any registered attendee may explore booths during this time.

Fair hours are:

Tuesday, Oct. 26 3:00 – 9:00 p.m. ET
Wednesday, Oct. 27 3:00 – 9:00 pm ET
Thursday, Oct. 28 3:00 – 9:00 p.m. ET
Friday, Oct. 29 3:00 – 6:00 p.m. ET
Saturday, Oct. 30– 11:00 a.m.– 3:00 pm ET

These hours accommodate a variety of time zones.

You may also use the Brazen platform to set up one-to-one chats at any time between Tuesday, October 26 and Saturday, October 30. However, technical support will not be available outside of the regular Fair hours.

Consider the Fair’s own broadcast presentation schedule when you plan your chats and info sessions.

Support

Technical support is available within 45 minutes of your request during your booth set-up and the Exhibitor Showcase sessions and within 90 minutes otherwise during the Fair’s hours of operation.

We will offer online training for booth owners and info sessions presenters. 

There are a number of ways to get support….

View the online support library for Brazen at https://support.brazenconnect.com/hc/en-us

You can also use Brazen chat for platform support — just click on the chat box in the lower left of any page on the Brazen platform. This is the fastest way to get support.

If you have a question about the Fair or content, you can also email a message directly to your Different Choices 2021  team at exhibitorsupport@differentchoices.org, and we’ll get back to you ASAP.